Non-supported ReleaseNon-supported Release
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Recording Cashbook Deposits

A cashbook deposit is used to record money entering a cashbook account. This cashbook transaction offers specific e-automate user permissions to control which users can perform this function. See e-admin Security help for additional information. This can be done by:

Physically making a deposit into an account with a financial institution. This involves recording coins, currency, and/or checks on a deposit slip and taking it to a bank.

Electronically adding money to an account with a financial institution. This may be a wire transfer, credit card payment by a customer, or other electronic means.

Before you can record a deposit in e-automate, you need to record the receipt of cash. Receipts can be recorded through three activities:

Cashbook receipts in the Cashbook module

Recorded customer payments in the Account Receivable module

Recorded refunds in the Accounts Payable module

After the receipt is recorded, you must deposit the money into a cashbook account, such as a checking or savings account, through the Cashbook Deposit activity. You designate which cash receipts were deposited into specified cashbook accounts. The Undeposited Receipts account is credited and the specified cashbook account is debited.

Getting to the TransactionGetting to the Transaction

From the e-automate toolbar, click on the drop-down arrow next to [Cashbook] and select Deposit to open the Cashbook – New Deposit window.

Basic InformationBasic Information

Complete the following fields as appropriate.

Number: The number of the deposit is automatically entered. You may change it.

Date: Date the deposit was created.

Description: Brief description of the deposit.

Amount: Total amount of the deposit.

Deposit Account: Account to which the deposit will be made.

Check the box(es) to the left of the receipts to be included in this deposit.

In the Summary field, verify that the Difference field value is zero.

Recording a Deposit Receipt in Two Separate AccountsRecording a Deposit Receipt in Two Separate Accounts

If you want to deposit receipts into two different accounts, check only the receipts for one account and leave the other receipts unchecked. After you have recorded the deposit for one account, you can return to the deposit and record the receipts for the other cashbook account.

Processing Returned ChecksProcessing Returned Checks

When a check is returned and you have to void the customer payment, e-automate will show this transaction as a negative receipt. You may want to record a special deposit for these kinds of receipts. You also may record a special deposit for offsetting receipts as well.

Completing the TransactionCompleting the Transaction

Click [OK] to record the deposit to the selected account.