Non-supported ReleaseNon-supported Release
ECI no longer supports this version of e-automate, and this version of the online help is no longer being updated. ECI recommends upgrading to the current release. Contact your account manager for more information.

Additional Info - Handling Freight

There are several ways to handle freight depending your company’s business rules.

Purchase Order Creation: If you know the freight amount you will be charged for the inventory items when you are creating the purchase order, you can enter itemized freight amounts for each item on the purchase order. Freight amounts added to a purchase order prior to receipt are added to the inventory item’s value. For example, if you were to purchase an item for $100 and you knew the freight charge to be $10, you could add the freight to the purchase order. When the item is received, e-automate will value the inventory item at $110.

Purchase Order Receipt: If you know what your freight charges are when you receive the inventory, you can enter your freight charges while receiving the purchase order. Like entering freight with the purchase order, freight entered during purchase order receipt is valued on the inventory.

Purchase Order Invoice: You typically do not know your freight charges until the invoice is received from the vendor. There are two different ways to record freight on a purchase order invoice.

Calculating the freight charge for the items on the purchase order and then line-by-line adding the calculated freight charge to each item on the purchase order invoice. Adding freight in this way to the purchase order invoice adds the freight to the inventory. This is the same as adding the freight when you receive inventory or when you create the purchase order invoice.

Expensing the freight when you create the purchase order invoice. In order to expense or post freight to a cost of goods sold account, you must have a non-stock expense item on your item list. This is a non-stock item, typically named Freight, with an expense code. The account behind the expense code is the account in which you intend to have your freight posted, whether a cost of goods sold or an expense account. While creating a purchase order invoice, you simply add expense items to the purchase order invoice with the appropriate freight amount. You cannot add other inventory items to a purchase order invoice, but you can add expense items.