Exporting Using PSN
Using ECI's Private Supply Network (PSN), a collection of Internet-based services through which you can exchange data and conduct electronic transactions with suppliers and other trading companies, you can export POs electronically to participating PSN vendors.
If you want to verify vendor stock availability and/or pricing before exporting a PSN PO, you can perform a stock price check. You will have an option to update an item's price on the purchase order.
You can then export the PSN PO.
Once you have exported the PSN PO, you can check the export status which includes information such as state, status, date, vendor order number, PSN transaction ID, and vendor reference number.
Perform a Stock Price CheckPerform a Stock Price Check
From the Purchasing menu, select Purchase Orders.
Locate a purchase order containing a line item from a PSN vendor.
Right-click the purchase order, and select Edit.
Click the Items tab to bring it forward.
Select from the display a line item for which to perform a stock price check.
Click [Edit] to open the Edit Purchase Order Item window.
On
the Edit Purchase Order Item window, click the stock price check icon
next to the Cost
field. E-automate displays a Stock Price Check Results window. This
window lists the Vendor item number,
Purchase unit of measure,
and the Cost of the item associated
with the Default facility ID
specified on the PSN Vendor List window for this vendor during PSN
vendor setup. The window also includes a grid displaying the
Facility and Quantity
of the item available at each facility specified in the Price
check facility ID list (comma separated) on the PSN Vendor
List window for this vendor during PSN vendor setup. Below this
grid, the system lists the total quantity of this item that is available
at all the specified facilities.
To update the cost of this item on this purchase order only, click [Yes] in response to the "Do you want to update the cost of this item?" question. If you click this option, the system updates the cost of the item—and, depending upon the vendor, the item's unit of measure—and then closes the Stock Price Check Results window.
To close the Stock Price Check Results window without updating the item's cost on this purchase order, click [No] in response to the "Do you want to update the cost of this item?" question.
Export a Purchase OrderExport a Purchase Order
From the Purchasing menu, select Purchase Orders.
Locate the purchase order you created using a participating PSN vendor.
Right-click the purchase order, and select [Export].
Click [OK] to acknowledge the 'PO successfully exported' message.
Check StatusCheck Status
To check the status of a submitted purchase order, click [Refresh]. The system updates the status in the Send method column to one of the following:
Sent/Acknowledged: Accepted - The PO was successfully received by a Vendor that automatically submits an acknowledgement (Arlington, Digitek, and SP Richards), and the Vendor confirmation number accompanies this status. If the system displays this status, no further action is necessary.
Sent: SubmittedPONeedAck - The PO has been validated by PSN and was successfully submitted to a Vendor, but the Vendor does not automatically submit acknowledgements (ILG) and you need to request an acknowledgement. If the system displays this status, do the following:
After exporting the PO, wait a few hours to a day for the Vendor to send the acknowledgement.
Select the PO, right-click, and select [Resume pending export]. The system displays the message, "Initiated acknowledgement retrieval."
Click [OK] to acknowledge the message.
Click [Refresh]. The system updates the status in the Send method column.
Sent: Submitted - The PO has been validated by PSN and was successfully re-submitted to a Vendor.
After exporting the PO, wait a few hours to a day for the Vendor to send the acknowledgement.
Select the PO, right-click, and select [Resume pending export]. The system displays the message, "Initiated acknowledgement retrieval."
Click [OK] to acknowledge the message.
Click [Refresh]. The system updates the status in the Send method column.
Sent: Failed - The PO was not successfully sent. If the system displays this status, do the following:
Right-click the PO, and select Export Status. The system displays an error message that indicates why the export was not successful.
Click [OK] to acknowledge the message.
Take the appropriate action to resolve the error.
Sent: Unaccepted - The Vendor was unable to receive the PO. If the system displays this status, do the following:
Right-click the PO, and select Export Status. The system displays an error message that indicates why the export was not successful.
Click [OK] to acknowledge the message.
Take the appropriate action to resolve the error.
Non-supported ReleaseNon-supported Release
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