Non-supported ReleaseNon-supported Release
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Paying Credit Card Statements

If you electronically pay for your credit card via the credit card company’s website and the account from which the credit card payment is drawn is set up in e-automate as a cash account, you can record your payment as an e-automate payment. To record your payment electronically, follow the steps in the Paying Electronically section below.

If you choose to print a check out of e-automate to pay your credit card, use the Cashbook Instant Check transaction and follow the steps in the Paying with a Check section below.

Both of the above methods provide an accurate tracking mechanism for your credit card payments.

Getting to the TransactionGetting to the Transaction

From the e-automate toolbar, click on the drop-down arrow next to [Cashbook] and select Payment to open the Cashbook – New Payment window.

Paying ElectronicallyPaying Electronically

Complete the following fields as appropriate:

Number: e-automate assigns a transaction number for this payment. The number is automatically created, but you may change it.

Date: Date of the electronic payment.

Description: Brief description of the payment.

Amount: Total amount of the payment.

From: Cashbook account from which the payment is drawn.

Method: Use the drop-down menu to select Wire.

In the Account field, use the lookup to select the credit card account that you are paying.

Note: You may need to remove the account filter on the lookup icon so you can select the credit card account. To remove the filter, click the drop-down menu in the Account field, and select No Filter.

Leave the Department field blank.

The Branch field is populated by e-automate. Leave the field populated with the branch identified by e-automate.

In the Description field, enter a brief description of the payment or accept the already entered description.

In the Amount field, enter the amount of the payment.

Click [QuickAdd] to add the account to the Accounts disbursements region.

Click [OK] to record the electronic payment.

Paying with a CheckPaying with a Check

Click [Check] to open the Instant Check window.

In the Name field, enter the name of the credit card company that you are paying.

Note: To add an address to be printed on the check, click on the pencil icon and add the credit card company’s address, city, state, zip, or country.

Complete the following fields as appropriate:

Bank account: Account from which the instant check is to be drawn.

Description: Brief description of the instant check.

Check amount: Total amount of the instant check payment.

Check number: The current check number e-automate has on record for the cash account on which the check is drawn. You can change this number.

Check date: Date printed on the check.