Additional Info - Adding a Service Lease on a Contract
If you want to create a lease while creating an installment based billing service contract you can use these instructions. For complete instructions on the service contract to create the installment based contract, see Creating Installment Based Billing Contracts.
While creating an Installment Based Service contract, follow these instructions.
If you selected Lease - Bill a lease amount in the Lease Mode field on the Billing/Contact tab the Lease tab is displayed. You use the lease tab to define the terms of your lease on the contract. When you define lease terms on this tab, e-automate creates a lease automatically in the e-automate Leases list. If you do not want a lease on the contract, select None - No extended information in the Lease Mode field to remove this tab.
Click the Lease tab to bring it forward.
In the Number field, enter a number for the lease to be created. This number is automatically assigned the next sequential number in the database, but you may change this number.
In the Code field use the lookup to select an appropriate least code for this lease.
If you want to use individual lease amounts for each equipment/item, check Use equipment lease amounts and do the following:
Click the Equipment/Item tab to bring it forward.
Select the equipment/item to which you want to add lease amounts and click [Edit] to open the Edit Contract Equipment/Item window.
If Use lease info for all equipment on the Lease tab is checked, the On contract lease checkbox is checked and cannot be unchecked. Also the Financed amount and Payment amount fields are displayed. If the Use lease info for all equipment on the Lease tab is unchecked you can decide if this equipment/item contributes to the in-house lease or not by checking the On contract lease checkbox.
In the Financed amount field, enter the amount financed for this equipment.
In the Payment amount field, enter the payment amount for this equipment.
Click [OK] to save your lease amounts.
Repeat steps b – f to add additional lease amounts.
Click the Lease tab to bring it forward.
In the Amount financed field enter the total amount of the lease.
The Billing periods are calculated by e-automate based on the duration of the contact and the base Billing cycle field.
In the Payment amount field, enter the payment amount expected each cycle.
The Interest rate is calculated by e-automate using the information in the Amount financed, Billing periods and Payment amount fields.
In the GL account field, use the lookup to identify the general ledger account to which you want to post this lease payment.
On the GL department field use the lookup to identify to which department you want the lease payment associated.
Check the Use individual tax codes checkbox to use the equipment tax code when calculating taxes for this lease, if any.
In the Tax as field, use the lookup to select how you want the lease payment taxed.
If you want to add all equipment/items on this contract to the created lease, check Use lease info for all equipment. This checkbox tells e-automate to add all equipment/items on the contract to the lease. It also tells e-automate if you are using equipment lease rates to allow you to enter a leased amount and a payment amount on all equipment/items.
If you want the lease payment
to be combined with the base charge on this contract, check Combine
the lease amount with the base amount on the invoice checkbox.
Note:
When checked, the contract invoice appears with the base and the lease
charge rolled together communicated to the customer as a base amount.
Optional: In the Notes region, enter any notes you want associated with this lease.
Click [OK].
Non-supported ReleaseNon-supported Release
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