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Enabling Accessory Consumption

When you dispose of—or sell for cash—a non-inventory fixed asset, e-automate removes the value for the fixed asset as well as the accumulated depreciation associated with the fixed asset. If you make a profit or a loss on the sale of the fixed asset, the difference is usually posted to a net gain or loss account on your income statement (usually an Other Income account type).

If the fixed asset is an inventory item, you can transfer the item from the fixed asset warehouse back to a regular company warehouse and sell it as an inventory item. When you transfer the fixed asset from the fixed asset warehouse to a regular company warehouse, the system brings the item back in at its depreciated value.

When you create fixed assets for inventory-type items, such as a piece of equipment and its associated accessories, you can: 1) create a fixed asset record for each accessory, and individually transfer each accessory to a fixed asset warehouse for depreciation; or 2) let the host consume the accessories, and transfer the single host to the fixed asset warehouse. If you want to let the host consume the accessories, you need to enable accessory consumption.

To enable accessory consumption, do the following:

From the Tools menu, select Options to open the Options window.

In the Options window, in the left-hand pane, click on Equipment to display equipment options on the right.

When the equipment options display, you can enable accessory consumption under accessories.

Configure the following options for your company as appropriate:

Allow accessory consumption of serialized items: When checked, e-automate allows you to associate accessories to equipment and consume the cost of the accessory into the host equipment item. This removes the accessory item from inventory and transfers the cost to the host. Without this checkbox checked, when adding accessories, you cannot consume.

Default serialized items to consumed: When checked and you add accessories, e-automate assumes you always want to consume the accessories. The checkbox in the Add Accessories window is always checked based on this field. During accessory configuration, you can uncheck it as necessary.

Allow accessory consumption of non-serialized items: When checked, e-automate allows you to consume items that are not serialized. This transfers the cost of the item to the host item and removes the quantity on hand for the consumed non-serialized accessory. Without this checkbox checked, you cannot consume non-serialized accessories.

Default non-serialized items to consumed: When checked and you add non-serialized accessories, e-automate assumes you always want to consume, so the checkbox in the Add Accessories window is always checked for non-serialized items. You can uncheck it, but this checkbox configuration assumes you are consuming.

Click [OK] to save your equipment options.