Creating Cashbook Receipts
Cashbook receipts are miscellaneous receipts from individuals or organizations other than customers or vendors. This cashbook transaction offers specific e-automate user permissions to control which users can perform this function. See the e-admin help for additional information.
Some examples of cashbook receipts include:
Checks from former employees for COBRA insurance payments.
A rebate check for a software program purchase.
Any money you receive that is not a customer payment.
Getting to the TransactionGetting to the Transaction
From the e-automate toolbar, click on the drop-down arrow next to [Cashbook] and select Receipt to open the New Cashbook Receipt window.
Basic InformationBasic Information
Complete the following fields as appropriate:
Description: Brief description of the receipt.
Method: Method of payment (check, cash, credit card, or wire).
Note: If you choose Check as the method of payment, the Check number and Check date fields display. If you choose Wire, the Reference number displays.
Number: The number of the receipt is automatically populated, but you may specify your own reference number at your discretion.
Date: Date the receipt is received.
Amount: Total amount of the receipt.
Undeposited receipts account: Number and name of the undeposited receipts account. This field is displayed when Cash, Check, or Credit card is selected as the method.
Note: This field is automatically populated and should only be changed to make special corrections.
Cash account: Number and name of the cash account to which this receipt is to be posted.
Note: When using the Wire method, the receipt is not routed through the undeposited receipts account but goes directly to the cash account you specify in this field.
Specify an account to which all or part of the receipt is to be applied by doing the following:
In the Account field, use the lookup to select the account to which the receipt is applied.
Note: The account is typically a revenue account, other income, or an expense account.
In the Department field, use the lookup to select the department to which the receipt is associated.
In the Branch field, use the lookup to select the branch to which the receipt is associated.
Note: This field is only available if you are using branches.
In the Description field, type an optional brief description.
In the Amount field, enter the amount of the receipt to be applied to this account.
Click [QuickAdd] to add the account to the Check details region.
Repeat Step 2 to add another account until the entire amount in the Amount field at the top of the window has been disbursed.
Completing the TransactionCompleting the Transaction
Click [OK] to record the cashbook receipt information.
Non-supported ReleaseNon-supported Release
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