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Item Adjustments - Decreases

Normally, inventory quantities of any given item are decreased through sales invoices, fulfillment, service calls or during a physical inventory count. However, this activity allows you to decrease the number of any given item without completing any of the other activities mentioned above.

You use the decrease inventory items activity to remove inventory on a day-to-day basis because of shrink due to theft, damage, or inaccurate inventory counts. You can also use the decrease inventory activity to record internal use of inventory items or the transfer of an inventory item to an asset.

When adjusting items in inventory, e-automate adjusts the value of the inventory based on the account associated with the inventory item. This account is identified based on the inventory code assigned to the inventory item and the account linked to the inventory code. When adjusting inventory, e-automate can balance the adjustment general ledger entry by either using the account identified on the inventory adjustment code or the default inventory adjustment account identified in Inventory Administrative Options. For more information on the inventory adjustment code, see the Creating Inventory Adjustment Codes topic.

Getting to the TransactionGetting to the Transaction

From the Inventory menu, select Adjustments to open the Inventory Adjustments list window.

Click [New] to open the Inventory Adjustments detail window.

Basic InformationBasic Information

In the Type field, use the drop-down menu to select Decrease Qty.

In the Warehouse field, use the lookup icon to select the appropriate warehouse. This is the warehouse where the item will be increased, decreased or adjusted based on your type.

In the Adjustment code field, use the lookup to select an adjustment code.
Note: If you do not select an adjustment code, e-automate uses the adjustment account identified in administrative inventory options to balance the general ledger entry created.

In the Description field, enter a brief description of the reason for the decrease in quantity.

In the Number field, leave the default number for the decrease or enter another number.

In the Date field, leave today’s date or use the drop-down calendar to select the date the decrease occurred.

Select the item to receive the inventory decrease by doing the following:

In the Item field, use the lookup icon to select the item for which the quantity is to be decreased.

In the Quantity field, enter the quantity to be removed from inventory.

Click [QuickAdd] to display the item in the Items region.

To add a serial number or change the unit cost, warehouse, bin information or account for an item, do the following:

In the Items region, double-click on the item to open the Edit Inventory Decreases window.

Complete the following fields as appropriate:

Serial number: Serial number of the item, if any.
Note: If the item is serialized, you will only be able to add one at a time.

Equipment: Equipment number, if any.

Quantity: Quantity to be removed from inventory.
Note: If the item is serialized, Quantity will be set to 1 and the field will be disabled.

Unit cost: Unit cost of the item.

Adjustment code: You can identify an adjustment code which identifies the general ledger account for the decrease. If you do not identify an adjustment code, e-automate uses the Inventory adjustment account identified in inventory administrative options.

Inventory adjustment account: Cost of goods sold account to track the decreases in inventory.
Note: You can also specify an expense account here when you subtract items from inventory for in-house use. A decrease in inventory credits the inventory account on the inventory code and debits the account in the Inventory adjustment account field.

Department: Department where decrease in quantity is to be assigned.

To decrease the quantity for a particular warehouse and bin, do the following:

In the Source Bin Distribution region, select the warehouse/bin where the quantity is to be decreased.

In the Quantity field, enter the amount by which the quantity of this item should be decreased.
Note: If the item is serialized, this will be set to 1 and the field will be disabled.

Click [OK] to return to the Inventory Adjustments - Decrease Quantity window.

Repeat Steps 7 and 8 for each item that requires a decrease in the inventory quantity.

Completing the TransactionCompleting the Transaction

Click [OK] to adjust the inventory quantity of the items on the list.