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Viewing or Printing Contract Invoices

A contract invoice is the invoice created in e-automate for billing contract charges, including base charges, overages, miscellaneous charges and lease charges. You can print or view contract invoices from the Contract Invoices list or from the Contract Billing window on the Invoices tab. You can also print contract invoices using reports, which is not covered in this topic.

Viewing and Printing from Contract InvoicesViewing and Printing from Contract Invoices

On the Service menu, select Contract Invoices to open the Contract Invoices window.

Select the contract invoice to be viewed or printed.

Click [View] to display the contract invoice in the Contract Invoice window.

To print the contract invoice, do the following:

Click [Print] to open the Print window.

In the Printer field, use the down arrow to select from the list of printers.

Click [OK] to print the contract invoice to the selected printer.

Viewing and Printing from Contract Billing WindowViewing and Printing from Contract Billing Window

On the Service menu, select Bill Contracts to open the Contract Billing window.

Click the Invoices/Proposals tab to bring it forward.

Use the QuickSearch to define the list of contract invoices you want to print. For more information on using the QuickSearch functionality, see the Using the QuickSearch topic.

To view the invoices displayed, click [View invoices]. All the contract invoices are displayed in your list.
Note: Be sure you apply a filter to the Invoices list prior to clicking [View invoices]. If you click [View invoices] on a list that is not filtered, e-automate will attempt to display every contract invoice in your list.

To print the invoices displayed, click [Print invoices] and e-automate verifies you want to print all invoices in the list. If you want to print all the invoices, click [Yes]. If you do not, click [No]. e-automate further reminds you that you are printing all invoices in the list. Click [Yes] to print or [No] to cancel. If you click [Yes], e-automate displays the Print window. Select an appropriate printer, and click [Yes] to print or [No] to cancel.
Note: Be sure you apply a filter to the Invoices list prior to clicking [Print invoices]. If you click [Print invoices] on a list that is not filtered, e-automate will attempt to print every contract invoice in your list.