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Using Accounts Payable On-Hold Codes

You use On-Hold Codes on accounts payable invoices to flag specific invoices for non-payment. Invoices that are flagged as on hold are not shown for payment in the Pay Vendors activity.

The On-Hold functionality was placed in e-automate to allow you to prevent payment of a specific invoice. For example, if you receive an invoice that has inconsistencies on the prices, you may want to record the invoice but not pay it until you have resolved the issues. The On-Hold flag allows you to record the invoice and prevent it from getting paid automatically in the standard Pay Vendors activity.

Setting an AP Invoice On Hold (When Creating It)Setting an AP Invoice On Hold (When Creating It)

Create an accounts payable invoice.

Click on the Miscellaneous tab.

In the On hold code field, use the lookup to select an accounts payable On Hold Code for the invoice.

Complete the accounts payable invoice.

Setting an AP Invoice On-Hold (From the AP Invoice List)Setting an AP Invoice On-Hold (From the AP Invoice List)

From the Accounting menu, select Accounts Payable > Accounts Payable Invoices. e-automate displays the list of accounts payable invoices.

Select the invoice you want to place on hold.

Click [On Hold]. The Set a Hold window opens.
Note: You can also right-click on the selected invoice and select Set/Release On Hold.

In the On hold code field, use the lookup to select an accounts payable On Hold Code. You can also click the On hold code field drop down and select New to create a new on-hold code. For more information on creating on hold codes, see the Creating On-Hold Codes for Accounts Payable Invoices topic.

Click [Set on hold].

Releasing an AP Invoice from HoldReleasing an AP Invoice from Hold

From the Accounting menu, select Accounts Payable > Accounts Payable Invoices. e-automate displays the list of accounts payable invoices.

Select the invoice you want to release from hold.

Click [On Hold].
Note: You can also right-click on the selected invoice and select Set/Release On Hold.

Click [Release on hold] to release the invoice from hold.