Reconciling Credit Card Accounts

From the Accounting menu, select Cashbook > Reconcile Account to open the Reconcile Cashbook Account window.

Complete the following fields as appropriate:

Account: Credit card account being reconciled.

Type: Type of transactions to display in the Charges and Payments regions. Unless you are looking for a specific reconciled transaction, use the drop-down menu to select Unreconciled.

Beginning date: Beginning date for which to view transactions in the Charges and Payments regions.
Note: When the box in the Date field is unchecked, the date does not determine which transactions are displayed in the list. If neither box is checked, all transactions on that account are shown in the lists.

Ending date: Ending date for which to view transactions in the Charges and Payments regions. Enter the ending statement date in this field.

Beginning balance: Beginning balance from the statement. This should be your last reconciled ending balance. If you paid the credit card in full, this amount should be zero.

Ending balance: Ending balance from the statement to which you are comparing the cashbook account.

In the Charges and Payments region, check the box(es) to the left of the transactions to be cleared until the difference is zero. The difference is displayed adjacent to the Ending balance field.

To add one or more missing transactions to fully reconcile the account, do the following:

In the Add Transaction region, use the drop-down menu to select the type of cashbook transaction. E-automate opens the appropriate Cashbook – New XXXX window to allow you to record the transaction.
Note: Be sure to use the appropriate transactions for recording credit card transactions.

To first record the payment of an accounts payable invoice, click [Save] and go to Accounting > Accounts Payable > Record Vendor Payment to record the payment of a vendor invoice. Once recorded, return to the reconciliation window.

Do ONE of the following:

To save this list without marking any of the transactions as reconciled or unreconciled, click [Save]. E-automate saves the information. The next time you call up the same account in the reconciliation window, you can continue reconciling the account and retain your work.

To save the reconciliation to the database and record the marked transactions as reconciled, click [Finalize].